Heritage Hub Collections Care training
Online Collections Care training
How to preserve your community or family archive
Advice on how to protect and look after your physical archive
- Collections Care 1: first principles
- Collections Care 2: writing a mission statement
- Collections Care 3: protective enclosures: introduction
- Collections Care 4: the ten agents of deterioration
- Collections Care 5: protective enclosures and suppliers
- Collections Care 6: action checklist and how to prioritise
- Collections Care 7: funding options
- Collections Care 8: protective enclosures: which and how to choose
- Collections Care 9: protective enclosures: case studies
- Collections Care 10: caring for large and "outsize" items
- Collections Care 11: caring for books
- Collections Care 12: managing the environment
- Collections Care 13: emergency planning
- Collections Care 14: safe handling and use
- Collections Care 15: working with a conservator
- Collections Care 16: preparing for digitisation
- Collections Care 17: storage and security
Collections Care 2: writing a mission statement
Do you have a personal, organisational, local or subject related collection or archive? Want to know how to look after it well?
The first thing to do is think about why you want to preserve your collection. It may be obvious to you, but it is good to write it down so that you are clear about what you are doing – see it as a personal mission statement if you like! If you are looking after a collection for a group or organisation or perhaps other members of your family, it is important to leave information for them, so that people know what you have saved and why.
You can do this in 5 minutes. The easiest way is to ask yourself:
Who, What, When, Why, Where, How?
Who: My name is . . .
What: The title of the collection that I am preserving is . . . /It is a collection of . . .
When: It was started . . . /It covers the time period . . .
Why: The collection is being preserved because . . .
Where: It is kept . . .
How: The steps I have taken/am going to take to preserve it are . . . – don’t worry if you can’t answer this one fully yet!
From this simple exercise you can start to build a picture and establish a context. If you are involved with a larger organisation you can use it to develop a mission statement and a Collecting Policy. You can find our policy documents, including our Collecting Policy, on our website here.